Safety Program Setup

This is a step-by-step guide to assist you in complying with the Injury & Illness Prevention Program (IIPP).

Step 1: Communicate with your Production Safety Representative

- Contact your Production Safety Representative when the production office opens. If you do not know who your Safety Representative is, contact the Warner Bros. Department of Safety & Environmental Affairs (S&EA) at +1 (818) 954-2890.
- Involve in the process as soon as possible.
- Invite to all key events (tech scouts/recces, production meetings, etc.). This includes your Health & Safety Consultant (if applies).
- Inform of all schedule and other changes (scripts, locations).
- Involve your Production Safety Representative in all distribution. This includes your Health & Safety Consultant (if applies).
- Arrange the following Orientation Meetings with your Production Safety Representative and Health & Safety Consultant (where applies):
  - HOD Safety on the Set Orientation (approximately 1 hour)
    - Scripted TV = schedule approximately 2-3 weeks out from first Tech Scout of the season
    - Features = schedule approximately 4-5 weeks out from the Tech Scout
    - Unscripted = schedule prior to the start of filming

- - Crew Orientation Video (approximately 30 minutes) – COMING SOON!
    - Schedule online video for crew within their first three (3) days of employment or same time as Production HR Bullying and Harassment training.

If you have a local Health & Safety Consultant assigned to your production that conducts their own health and safety orientation or induction for HODs and crew, attend the consultant’s orientation or induction in lieu of the Studio’s HOD and Crew Orientations.

Step 2: Complete and Print Out the Production Safety Guidelines

If you have a local Health & Safety Consultant assigned to your production that issues their own health and safety policy, manual or guidelines, utilize the consultant’s document in lieu of the Studio Production Safety Guidelines.

Features and Scripted Television Productions:

Print out 3 copies of the Television and Feature Production Safety Manual one each for:
- The Production Office
- Assistant Directors
- Construction Coordinator

Non-Scripted Television Productions:

Print out 3 copies of the Non-Scripted Production Manual one each for:
- Line Producer
- Stage Manager
- Construction Coordinator

If you will be filming on the Warner Bros. Studio Facilities Main Burbank Lot or Ranch, refer to the Safety Manual Supplemental Manual for any questions regarding soundstage floor loading, hazardous waste disposal, paint recycling, etc.

Step 3: Distribute Production Safety Responsibilities Summaries to All Production Employees

Print out and distribute the Position Safety Responsibilities for the key positions on your crew.

Step 4: Ensure All Employees are Trained

Check the training documentations, certifications and licenses of every employee you hire.
Where training cannot be verified or is not current per the criteria referenced above, contact your Production Safety Representative as soon as possible to assist in arranging crew training.
Tell your crew members that they MAY NOT perform any work for which they have not been specifically trained and authorized!
Access the Codes of Safe Practices to help train your employees.
Please have your employees sign a Codes of Safe Practices Acknowledgement Form for any Codes of Safe Practices you give them.

Step 5: Provide Safety Guidelines to Cast and Crew

Every employee is to read the Production Safety Guidelines. Print these guidelines for your crew.

All employees (Production and Construction) should sign an Employee Acknowledgment.

Step 6: Establish Site-Specific Emergency Action Plans

An Emergency Action Plan (EAP) describes the actions and procedures that need to be taken during an emergency.
Production should create an EAP for each worksite and filming location that includes, but is not limited to:
- Site / location plan
- Notes showing paths, areas of egress, muster station/area
- Emergency contact information
Communicate the Emergency Action Plan to cast and crew so that they are aware of how to react in emergency situation. Production employees should speak to their supervisor if emergency procedures are unknown.

It is recommended that once an EAP has been developed for the production office, stages, shops and mills, that an emergency drill or walk-thru be conducted. Contact your Production Safety Representative and Health & Safety Consultant (if applies) to coordinate.

Step 7: Department Heads Complete Inspections and Other Forms and Risk Assessments

Territory laws and regulations require that your compliance with safety laws be documented. We have provided some simple Safety Forms to help you.
A space at the top of each form will tell you who is responsible for filling it out, and when it needs to be done.
The Production Coordinator must fill out:
- Health & Safety Policy or Program Initial Contact List and
- Serious Incident Reporting Procedures
- Office Inspection Checklist (to be completed at the Start of Prep and at Wrap)
Distribute and fill out all relevant Safety Forms to all Heads of Department (HODs).
A Forms Chart has also been provided as a guideline for what forms need to be done, when, and by whom.

Step 8: Include Safety Hotline Information on All Call Sheets

See that all Call Sheets refer to the appropriate AMPTP Safety Bulletins that apply to the day’s scheduled production activities.
Attach PDF files of the Safety Bulletins to all Call Sheet email blasts.
Post applicable Safety Bulletins on set where all Cast and Crew can review them.

Step 9: Conduct Regular Toolbox Talks/Safety Talks

Have your Construction Coordinator and other HODs give a Tool Box Talk / Safety Talk every other week.
Have employees sign a Tool Box Talk / Safety Talk Attendance Form. Send the original to the Production Office and a copy to your Production Safety Representative.

Step 10: Post Important Safety Posters

Click here for required posters.

Step 11: Report Safety Concerns

Inform everyone on your cast and crew that they can anonymously report all safety concerns by calling the Safety Hotline at (818) 954-2800 or by submitting an anonymous report online.

Step 12: Maintain Safety Program Records

Maintain copies of the completed written:
- Production Safety Program
- IIPP Contact Sheet
- Inspection Forms
- Safety Forms
- Incident Reports
- And other applicable records (e.g. engineering, environmental, drone flight plans, etc.)
Copies of department specific records, (e.g. inspection, training sign-in sheets) should be maintained at the Production Office and or stages and locations.

Congratulations!

By completing this step-by-step guide, you have put your production on track to compliance with the Injury & Illness Prevention Program. If you have any questions at all concerning the safety of any aspect of your production, please call your Production Safety Representative or the WB Department of Safety & Environmental Affairs at (818) 954-2890.

Thank you and have a great season!

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Safety Program Setup

Step 1: Communicate with your Production Safety Representative

Step 2: Complete and Print Out the Production Safety Guidelines

Step 3: Distribute Production Safety Responsibilities Summaries to All Production Employees

Step 4: Ensure All Employees are Trained

Step 5: Provide Safety Guidelines to Cast and Crew

Step 6: Establish Site-Specific Emergency Action Plans

Step 7: Department Heads Complete Inspections and Other Forms and Risk Assessments

Step 8: Include Safety Hotline Information on All Call Sheets

Step 9: Conduct Regular Toolbox Talks/Safety Talks

Step 10: Post Important Safety Posters

Step 11: Report Safety Concerns

Step 12: Maintain Safety Program Records

Congratulations!

Burbank, Ca.

British Columbia

Ontario

Safety Program Setup

Step 1: Communicate with your Production Safety Representative

Step 2: Complete and Print Out the Production Safety Guidelines

Step 3: Distribute Production Safety Responsibilities Summaries to All Production Employees

Step 4: Ensure All Employees are Trained

Step 5: Provide Safety Guidelines to Cast and Crew

Step 6: Establish Site-Specific Emergency Action Plans

Step 7: Department Heads Complete Inspections and Other Forms and Risk Assessments

Step 8: Include Safety Hotline Information on All Call Sheets

Step 9: Conduct Regular Toolbox Talks/Safety Talks

Step 10: Post Important Safety Posters

Step 11: Report Safety Concerns

Step 12: Maintain Safety Program Records

Congratulations!

UNITED STATES

Burbank, Ca.

FACILITIES

CANADA

British Columbia

Ontario

INTERNATIONAL

HBO